Moving, in general, can be a challenging task. But, the entire process can become more complicated if you’re going to relocate a business. From distracted employees and confused customers to interrupted services and misplaced mails and other correspondence, the transition can affect the productivity of your company. Fortunately, with the proper plan and tools, you can successfully move your business while making everyone productive.
Check out these tips for moving business without losing productivity.
- Come Up With A Strategic Plan
Making the necessary moving plans can go a long way in minimizing the downtime and ensuring the process runs smoothly. Before anything else, take note of the amount needed to move your business and create a timeline of tasks to make sure everything is covered. For instance, if you’re transferring to a bigger workplace, you probably need more or less eight months for the preparation.
Moreover, be sure to discuss with your key members the things they should do to ensure minimal disruption of work that can impact the company’s productivity. Finalize all the details that should be organized and coordinated to avoid common moving pitfalls along the way.
- Work With Professional Movers
It’s important to note that the time being spent on tackling the move is the time you lost in doing your usual business activities. Unless you’re an expert in relocation, it’s more cost and time-efficient to hire professional movers who are experienced in business relocations.
These moving companies can come up with an effective plan to physically move your items to your new premises while minimizing the risk of damage to your office equipment. The protection they give can help maintain productivity once you get settled into your new office.
And because of what they can do to make your business move as hassle-free as possible, think about how much to tip movers. In some cases, tipping moves with money, food, or anything can be a great idea, especially if you want to appreciate their efforts in ensuring a successful move for your company.
- Take A Visual Stock Of Everything
To make sure you can relocate your business without losing productivity, you need to take a visual inventory of everything you have in your office. In doing so, identify the products you have to transfer to the new business location and determine the necessary methods for moving large items such as office furniture, cubicle panels, file folders, and many more. Also, meet with your technology team to discuss the special considerations for relocating electronic equipment, including wall monitors, telephones, and many others. If you need some storage for these bulky items, you can hire the best interstate moving and storage services for their safety.
Remember, by having a visual inventory of the things to move, you’ll figure out how much time you need to get things done and avoid disruption of work for a long time.
- Communicate All The Moving Details To Important People
Moving is a transition that comes with a lot of changes and adjustments. That said, it’s always important to communicate all the details of the move to your employees, suppliers, and customers. For your workforce, sharing the information with them can make them feel included. With so much in their minds, assuring them of what will happen after the moving process can also make them more cooperative and productive. Similarly, your suppliers also need to know what’s going to keep a good working relationship with them.
Lastly, your valued customers deserve to know that you’re moving. Designate a customer support team who will be responsible for the dissemination of the information. Contact them one-by-one and make sure to answer all their queries. Reassure them that everything is running smoothly and that you’ll do your best to serve them despite the transition. That way, they’ll never consider shifting their trust and loyalty to your competitors.
- Try Remote Work For Some Parts Of Your Business
Although there are parts of your business that require a physical workplace to be functional, some, with the help of technology, can work from the comfort of a home. Because of this, restructuring your business operations in a way that you allow some remote work from home can streamline the moving process and, at the same time, avoid productivity loss. With this flexible setup, you can reduce the downtime needed for business relocation.
When moving to a new business location, you can expect many changes along the way. However, you should never allow lower productivity to be one of these changes. Therefore, keep these tips in mind to protect your productivity, make your people happy, and reduce your overall stress levels.